Destination Wedding Invitation Timeline Etiquette Tips

Updated: Jun 23


Because organising a destination wedding involves a huge amount of complicated logistics, we thought we’d help you out by providing some information on destination wedding invitation timelines. When it comes to destination weddings you can go down the traditional route of sending out formal invitations or you could set up a personal website for your guests.

A formal wedding invitation sets the tone for your entire day and can signal the formality and style of your wedding. It reflects both your personalities, and has the potential to make the invited guests very excited to be included in your big day! With that in mind we have created some tips to consider when thinking about your wedding invitations.

When should you order your wedding invitations or set up your personal wedding website?

You should aim to send out your save the dates at least 12 months before your wedding date and order your wedding invitations at least 7 months before your wedding so that you have enough time to assemble and address them before sending them out to guests. If possible order your invitations, RSVP cards, Menu’s, thank you cards and envelopes from the same supplier to avoid inconsistencies in style, design and delivery times. Ask the supplier if they provide samples and if so get some sent to you from at least 2 suppliers. If you are setting up a personal wedding website you should do this as soon as you get engaged! You can gradually build on providing all the wedding information over time.

When should you send out your wedding invitation?

When it comes to a destination wedding you should aim to send your invitations out 13-9 weeks before you wedding. This gives your guest’s enough time to respond. And allows time for them to clear their schedules and make additional arrangements such as travel.

How long should you give your guests to RSVP?

The best way to keep on top of your RSVP’S for a destination wedding is to create a personal destination wedding website. You should ideally set up your personal website as soon as you get engaged so people have information of your destination and wedding plans as early as possible. Using a personal website is the easiest way to keep track of responses received from guests. Check with your caterer how far in advance they will need final headcount to be confirmed for food and drink. Typically, you would set your RSVP for 7-4 weeks before your wedding date. If you have guest’s that have not confirm 2 weeks prior to your wedding you should give them a call to confirm their attendance. Some people just aren’t organised or very good at meeting deadline so a polite call to any non responders is worth while and could prevent last minute surprises.

What inserts should be included in your invitation if choosing formal invitations?

You can choose to keep your invitations as simple and cost effective as you like but in traditional order the following inputs are usually included within formal wedding invitations:

- Invitation

- Reception Card (If details are not on the invitation)

- RSVP Card/stamped self addressed envelope

- If there is a specific dress code or theme, details of this should also be included.

Why it’s a good idea to set up a personal website for a destination wedding.

Setting up a personal website significantly reduces cost and is a great way to provide travel information, collect RSVP’s and keep your guests frequently updated on your plans. Don’t worry if you’re not computer savvy as there are many free online platforms which are easy to use and which provide beautiful templates. I would recommend visiting either of the following sites when choosing to creating a destination wedding personal website:

- www.appycouple.com

- www.minted.com

Remember that for a destination wedding you should aim to give your guests as much notice as possible. We would recommend at lead 12 months notice to allow guest time to arrange travel and to free their calendars.

We have tried to provide details on the most frequently asked questions regarding wedding invitations but if there is anything else that you would like us to answer please do not hesitate to get in touch.


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